Maintenance Administrator

Administrator is required to support the operational team on a busy Facilities Management contract. The candidate needs to have facilities management experience and experience of using CAFM systems ideally Concept. The role will cover the following working closely with the technical managers:

* Maintaining compliance records (Hard and Soft Copy) and ensuring records are read and follow on tasks raised
* Updating of maintenance records filing system
* Reviewing tasks and highlighting additional works
* Providing information for period reports
* Organising sub-contractors visits and chasing contractors due on to site and updating TSMs when required
* Obtaining quotes and raising of material orders, providing regular updates on each order and receipt of goods
* Purchase Card administration
* Collating period timesheets, updating trackers and chasing for missed timesheets
* Updating relevant trackers and websites with meter readings
* Minute taking
* Stock control
* Assistance with PPM planning and updating CAFM system

What I have sad to others for assistance –

The most important part to this role is that they have experience in Hard FM. We are contracted to provide mechanical, electrical and fabric planned and reactive maintenance to the TfL portfolio. They must understand compliance, the important of evidencing compliance and have experience of maintaining compliance records e.g. Water Risk Assessments, Legionella Sampling, Emergency Light tests, Eye Bolt tests, Water Temperature Checks, Fixed Wire Testing, PAT Testing.

The role will require a basic understanding of the tasks and ability to check a service sheets or risk assessment etc. to check if there are remedial works required, chase this up/check they have been completed and ensure the paper work is filed and available if required for audit.

We work to SFG20 maintenance standard. Experience or knowledge of SFG20 would be useful.

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